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Outsourcing is at an all time high and fast, easy, communication with such suppliers has become essential. However the distances and frequency and involved make meetings impractical or impossible.
Video conferencing has quickly turned into an important cost saving and efficiency centre for many businesses and their remote employees. But regular contact is essential to maintain camaraderie and team spirit.
Collaboration: Teamwork has never been more important or challenging. With teams and communities becoming more and more so geographically and culturally disparate, effective face to face communication has never been more essential.
Knowledge transfer: Making decisions based on the expertise of key members of staff, on an ad-hoc basis is key to delivering business
Accessibility: Immediate and complete information access is no longer an advantage, but a requirement. Next-gen users expect information and resources to be there when they need them, where they need them.
Reducing costs: The actual cost of physical meeting – both in time and in cost an accommodation is rapidly becoming unsustainable.
Video conferencing allows businesses to address these issues and more. The ability for communication between remote members of staff, as frequently as needed, along with the costs savings associated with less business travel are all benefits that users of Video Conferencing are benefiting from.
Video Conferencing is available to all businesses with little set up costs, no demands on the IT infrastructure and bandwidth and an increase in productivity, ideal for times when money might be tight.
Business is changing – the video revolution has changed video conferencing.
During the mid 90s, web based chat and instant messaging appeared and also became a hit among Internet users worldwide. Today, an accepted alternative in face to face meetings has been expanding well and is being used by businessmen and consumers alike, and this richer form of Internet communication is also known as a video conference.
During a video conference, each participating individual sits down at their personal computer, and is linked to other individuals as well via the Internet. The conference can either be a downloaded application on each participant or in a web-based application where participants would only enter a valid URL to be able to connect and enter the live meeting or conference online. Usual features of a video conference includes live video screenings (via webcam or any digital video camera), through VoIP, recordings, slide presentations (with use of PowerPoint), whiteboard with annotations, text chat, polls and surveys, screen sharing or desktop sharing, wherein individuals can view anything from the presenter’s screen.
An essential ability of web conferences would be application sharing, wherein one party within a video conference can share an application online. For example, they can share web browsers and spread sheets to other members of the conference group from their own desktop, and pass the control of the application to someone else in the meeting.
A specific type of video conference is also commonly used nowadays, and this is known as a webinar. This type of web conference is usually one way, from the speaker to the audience with limited audience interaction. However, this type can be very collaborative, since it includes question and answer sessions and includes polling too. Upon doing it in this way, video conference allows full participation among the presenter and the audience as well.