There are a lot of things to consider before obtaining any video conferencing components and getting the right information about the devices needed is a good starting point.
Selecting the right conferencing equipment is key to getting value from your video network. While there are several good choices, consideration of the following items should help to narrow your selection to one or two products and manufacturers.
Your Budget: First of all it is most important to establish how much money you can spend on the right kind of equipment. Consider whether you will have more capital available now or in the future. Compare this with the ability to obtain operating funds for personnel, network usage, training and maintenance costs.
Value: This is the balance between price and several other factors such as: ease of use, longevity of equipment, reliability, cost of network calls and cost of upgrades or updates. Determining these factors in advance of your purchase can significantly affect the choice of systems.
Vendor Partnerships: Seldom considered at the early stages of acquiring video communications equipment, vendor selection is likely to have the most long lasting benefit or cost to your network. Most vendors are available to offer services long after a product is discontinued or a manufacturer changes focus. Therefore, the longest relationship you will have with respect to your video network is likely to be with your vendor of equipment and not the equipment itself.
Project Management: It is very important to establish how and for how many people you will want to cater. Do you need a video conferencing setup that will serve just two groups of people or do you need to be able to establish a connection between three user groups? Having a clear idea of what you need and for how many users will help to narrow down your search of the right equipment. Good project management, installation, vendor-to-manufacturer communication and RMA procedures are essential to meeting timelines and budgets. Good project management is key for projects of any meaningful size.
Equipment Manufacturers : Often, manufacturers don't interact with customers unless serious problems arise. That is why a good vendor can be of such help. They can buffer your interaction with the manufacturer and ensure you get proper support and they will usually steer your organization toward the best manufacturers.
It is important to speak to people who have the right knowledge of this type of equipment. Doing research online and getting to know other people's opinions about conferencing devices can be helpful. Try to shop around for the best prices for equipment on the internet.
How to Choose the Right Video Conferencing Equipment
There are certain ways through which you can choose the right video conferencing equipment as follows:
Testing the Visual Quality: It is important to have a good quality monitor or digital video display when making use of video conferencing facilities. If you cannot properly see the people on the other side of the connection, of the image keeps breaking up, the added bonus of being able to see your colleagues is useless. Depending on the number of people watching the screen and the distance between the screen and the group most videoconferences take place using portable setups with 20" - 35" monitors A LCD projector or an electronic whiteboard is a better solution for larger groups
Testing the Audio Quality: The audio quality of a video conference is possibly even more important that the images sent out during the meeting. If you are not able to hear what the other party is saying, making the wrong decision during a meeting or agreeing to the wrong proposal could have disastrous results. Computer video conference components such as special amplifiers and sound settings on the computer receiving the data such as audio and video should ensure that your meeting goes according to plan and that you can hear what is being said, loud and clear.
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